In order to provide up to date information to members in TRACKS we constantly need photos of the current railway scene, topical issues, new liveries, unusual movements plus often just quality shots of the mundane everyday normal activity. You never know when that activity suddenly ceases. Photos of infrastructure changes are particularly welcome and the current phasing out of signal boxes is an example, where if the current scene taken for granted is not recorded then in a few years it will all be gone. See Signal Box Appeal.
How to submit photos for inclusion in TRACKS:
Photos can either be sent via email or Dropbox to Trevor Roots at firstname.lastname@example.org or on a CD-ROM, memory card or memory stick to Trevor Roots, Mill of Botary, Cairnie, Huntly, Aberdeenshire AB54 4UD.
With regards to submitting photos can you please help me out by giving the photos a descriptive caption/file name rather than just a number allocated by your camera. Many already do it but it takes far too long to add captions myself before I can then edit them. You may ask why bother, but without details I can’t then file them and easily find them when inserting into TRACKS or find for future reference. Note I may get several photos with the same nos. eg 001, DSC_001, IMG_001. I have to download them all first to one folder then set about sorting and editing, so clearly to have them in subject order is extremely helpful. If I am lucky I have time to do it as they come in but more often than not I end doing them all as I am editing TRACKS at the end of the month. Here is an example of a standard caption: 37025 Newton Abbot (10.37) 03.03.16. If you supply more than one of the same subject with the same time/date then add (1) (2) etc at the end as with the following example: 158713 + 158720 Elgin (13.16) 27.03.16 (2). Note I have used the + sign for double heading etc. If it is a top and tail situation then just use t&t eg. 31233 t&t DBSO 9703. If you want to add the particular working then please do so after the number but be succinct, no extra words, but you don’t have too as that can be included in the email or when submitting a report. If you want to add a number in front of the caption which corresponds to a fully description in an email or report then that is fine eg 1. 37025 Newton Abbot (10.37) 03.03.16. Please stick to the style of my examples.
Another way of saving both me and you time regarding emailed photos is for those that send me bulk photos to use Dropbox. This is a cloud storage site which allows sharing of files so can be used by the Society for you to send multiple photos in one folder and for me to download in one go. Creating an account is quick and free with a 2GB limit, perfect for temporary transfer of files. Once I have downloaded them and confirmed you can delete them to free up space. I started with Colin James (at his request) and have now included others very successfully. For 2 or 3 photos, one email is fine but more than that it's a pain with you sending multiple emails and me downloading them (trying and failing sometimes !!). Remember please send photos in a single folder not separately or it is worse than emailing them.
Will you accept prints ?
Although we prefer to have all photos submitted by email we will accept colour or black and white prints. These should be of a good quality and on glossy paper. Prints will be returned, if requested. ICRS cannot accept any responsibility for prints damaged or lost in the post.
What are acceptable photos ?
We will consider all photos of any railway subject within the UK, Europe or beyond. The photos must be your own work and we will not accept photos where you do not hold the copyright. We will not normally accept photos that have been manipulated or altered and you should advise us when submitting your photos if any alterations have been made to the original image.
How and when will photos be published to the website ?
We update our Flickr site usually once a month by adding photos to the photostream and where several in a suitably themed set. If you are intending to submit photos on a regular basis, let us know.
Do I have to be a member of ICRS ?
Yes, we will only accept contributions from members. As we are all volunteers our time must be spent providing the Flickr site as a service to our members alongside our excellent monthly magazine TRACKS and well respected spotting books. As membership is extremely good value why not JOIN.
If I submit photos will you provide a link to my website ?
We try to provide a comprehensive list of links to all good railway related websites and this includes photo galleries. If you would like us to link to your website please provide the web address and we will consider this and if deemed suitable, the link will be added to the Links page.
I have a question that is not answered by the above
Please email Trevor Roots at email@example.com if you have any further questions.
Return of submitted images.
We will return discs, other media and prints if requested provided sufficient postage and suitable packaging for their return is included with your submission. ICRS cannot accept any responsibility for images or media damaged or lost in the post.
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